Using Sage 50 Accounting 2019,

By: Mary Purbhoo

• Publisher: Pearson Canada

• Print ISBN: 9780135669143, 0135669146

  Print ISBN: 9780135669143, 0135669146

• eText ISBN: 9780135669013, 0135669014

  eText ISBN: 9780135669013, 0135669014

• Edition: 1st
• Copyright year: 2020
• Format: Fixed

Title page Copyright Page Contents Preface Using This Book Supplements Acknowledgments Part 1: Getting Started 1 Getting Started: Introduction to Sage 50 Objectives Getting Started Data Files and Abbreviations The Sage 50 Program Sage 50 Program Components The Student Data DVD Installing Your Data Working with Other File Locations Starting Sage 50 Opening a Data File Sage 50 Dashboard Sage 50 Module Window (Enhanced View) Sage 50 on the Windows Desktop Sage 50 Classic View Home Window Sage 50 Help Features The Learning Centre Sage 50 Advice Sage 50 Messages The Help Menu Date Formats and Settings Saving and Backing Up Your Work Making Backups from the Data Management Icon Saving a Copy of Your Data File Finishing a Session Opening a Data File from a Backup 2 GST, HST and PST Objectives General Tax Information Definition of Goods and Services Tax: GST Administering the GST The Regular Method Other Methods of Calculating GST Calculating GST Refunds or Remittances GST Remittances and Refunds Harmonized Sales Tax: HST Goods and Services Exempt for HST GST and Provincial (Retail) Sales Taxes Part 2: Applications 3 Binh’s Bins: General Journal Objectives Company Information Instructions Keystrokes Opening Data Files Entering General Journal Transactions Adding a New Account Adjusting a Posted Entry Advancing the Session Date and Backing Up Files Displaying General Reports The Reports Menu The Select A Report Tool in the Classic View The Reports Pane and Report Centre Customizing Reports Drill-Down Reports Printing General Reports Finishing a Session 4 Love It Again: General Ledger Setup Objectives Company Information Instructions Keystrokes for Setup Creating Company Files Changing the Default Home Window Preparing the System Changing Company Default Settings Changing User Preference Settings Changing View Menu Settings Changing the Printer Defaults Preparing the Ledgers Defining the Skeleton Starter Files The Format of Financial Statements Preparing the General Ledger Using the Setup Guide to Edit General Ledger Accounts Creating the Chart of Accounts: The Accounts Window Entering Historical Account Balances Finishing the History Making a Backup Copy Finishing the General Ledger History Source Documents Keystrokes for Closing Starting a New Fiscal Period Entering Transactions for an Earlier Fiscal Period 5 Groen Fields: Accounts Payable Objectives Company Information Instructions Keystrokes Opening Data Files Accounting for Purchases Storing a Recurring Journal Entry Accounting for Payments Entering Cash Purchases Adding a New Supplier Record Adjusting a Posted Invoice Entering Discounts for Early Payments Using Continue to Enter New Suppliers Entering Sales Taxes in the General Journal Creating Shortcuts Recalling a Stored Entry Editing Supplier Information Adjusting a Posted Payment Reversing a Posted Purchase Entry Changing a Stored Entry Displaying Supplier Reports Printing Supplier Reports 6 Phoebe’s Photo Studio: Accounts Receivable Objectives Company Information Instructions Keystrokes Opening Data Files Accounting for Sales Customizing the Sales Invoice Previewing Invoices Accounting for Receipts Entering Cash Sales Adding a New Client Saving a New Customer Account Reversing a Receipt (NSF Cheques) Editing Client Information Editing Records from the Setup Guide Entering Credit Card Sales Storing a Recurring Sales Entry Adjusting a Posted Revenues Journal Entry Adding Shortcuts for Other Transactions Recalling a Stored Sales Entry Displaying Client/Customer Reports Displaying Tax Reports Displaying Cash Flow Reports Printing Client Reports 7 Air Care Services: Receivables & Payables Setup Objectives Company Information Instructions Keystrokes for Setup Creating Company Files Preparing the System Changing User Preferences Changing Company Default Settings Changing the Printer Defaults Preparing the Ledgers Preparing the General Ledger Modifying Accounts in the General Ledger Creating New Accounts in the General Ledger Entering the Account Class: Bank Accounts Setting Up Credit Cards Setting Up Sales Taxes Linked Accounts Changing Ledger Settings and Linked Accounts Entering Suppliers in the Payables Ledger Entering Historical Supplier Information Entering Customers in the Receivables Ledger Entering Historical Customer Information Preparing for Journal Entries Making a Backup of the Company Files Working with Unfinished History Correcting Historical Invoices Source Documents 8 Helena’s Academy: Payroll Journal Objectives Company Information Instructions Keystrokes Entering Payroll Transactions Entering Payroll Entitlements Adjusting Payroll Entries Releasing Vacation Pay Making Payroll Tax Remittances Completing a Payroll Cheque Run Adjusting a Payroll Cheque Run Entry Entering Paycheques in a Future Year Terminating an Employee Printing Payroll Reports Displaying Payroll Reports Starting a New Calendar Year 9 Northern Lights: Payroll Ledger Setup Objectives Company Information Instructions Payroll Setup Keystrokes Adding the Payroll Module Setting Up the Payroll Ledger Changing Payroll Ledger Settings Changing Payroll Form Settings Entering Employee Ledger Records Entering Personal Details Entering Tax Information Entering Income Amounts Entering Payroll Deduction Amounts Entering WCB and Other Expenses Entering Entitlements Entering Direct Deposit Information Entering Additional Information Entering T4 and RL-1 Reporting Amounts Setting Up Payroll Remittances Linking Remittances to Suppliers Entering Job Categories Finishing Payroll History Adding Salespersons to Sales Invoices Adding Salespersons to Customer Records Displaying Salesperson Reports 10 Kara’s Kitchens: Inventory Objectives Company Information Instructions Keystrokes Accounting for Inventory Sales Accounting for Inventory Purchases The Inventory Module Making Inventory Adjustments Adding a New Inventory Item Assembling Inventory Items Selling to Preferred Customers Entering Sales Returns Entering Purchase Adjustments and Credit Notes Displaying Inventory Reports Displaying Forecast & Analysis Reports 11 Andersson Chiropractic Clinic: Orders, Quotes & Deposits Objectives Company Information Instructions Keystrokes Entering a Purchase Quote Placing a Purchase Order from a Quote Making a Prepayment to a Supplier Entering Payments from a Line of Credit Entering Additional Information for Transactions Entering a Sales (Patient) Quote Adjusting a Sales Quote Converting a Sales Quote to a Sales Order Entering a Sales Order Entering Customer Deposits Filling a Purchase Order Filling a Purchase Quote Partially Filling a Sales Order Filling a Sales Quote Entering Receipts on Accounts with Deposits Entering Deposits with Sales Orders Entering Debit Card Sale Transactions Filling Sales Orders with Deposits Entering Receipts for Sales with Deposits on Orders Working from the Daily Business Manager Payments Due Recurring Transactions Due Fees (Sales) Due Patient (Sales) Orders Due Purchase Orders Due Removing Recurring Transactions Posting Directly from the Daily Business Manager Partially Filling a Quote Removing Quotes and Orders Displaying Order Reports 12 Maple Leaf Rags: Currencies, Remittances & Accountant’s Copy Objectives Company Information Instructions Keystrokes Opening Data Files Interprovincial Sales and Tracking Shipments Entering Credit Card Bill Payments Accessing a Supplier’s Web Site Tax Remittances Making GST Remittances Making PST Remittances Entering Sales to Foreign Customers Entering Foreign Customer Receipts Tracking Shipments and E-mailing Invoices Looking Up and Tracking Purchases Entering Purchases from Foreign Suppliers Entering a Foreign Supplier Record Entering Payments to Foreign Suppliers Transferring Foreign Funds Creating an Accountant’s Copy Monitoring Routine Activities Displaying Exchange Rate Reports The Accountant Works with Your Data Importing the Accountant’s Journal Entries 13 Shady Corners: Allocations & Electronic Payments Objectives Company Information Instructions Keystrokes Creating New Divisions Changing Division Settings Entering Cost Allocations Entering Import Duties Allocating Freight Expenses Allocating in the Sales Journal Setting Up Credit Card Processing Allocating the Revenue Amounts Processing a Credit Card Transaction Pre-Authorized Credit Card Processing with Sage Vault Entering Allocations from the Journal Division Field Removing Credit Card Processing Settings Pre-Authorized Payments and Deposits Pre-Authorized Debits (PAD) Creating Cost Variances Entering Sales with Pre-Authorized Debits Uploading Pre-Authorized Debits Direct Deposits — Paying Suppliers Allocating in the Payroll and Other Journals Uploading Payroll Direct Deposits Reviewing the Uploaded Transactions Making Import Duty Remittances Displaying Division Reports 14 Sound, Inc.: Budgeting Objectives Company Information Instructions Keystrokes Setting Up Budgets Turning On the Budgeting Feature Setting a Budget Entering Budget Amounts in the General Ledger Displaying the Budget Report Adding Budget Amounts to Divisions Source Documents Updating Budgets Changing Budget Amounts Changing Budget Frequencies Printing in Batches Budget Reports Displaying Budget Income Statements 15 Tesses Tresses: Reconciliation & Deposits Objectives Company Information Instructions Keystrokes Entering Bank Deposit Slips Account Reconciliation Turning On the Account Reconciliation Feature Naming and Linking Reconciliation Accounts Reconciling the Bank Statement Comparing the Bank Statement and Transactions Report Reconciling the Account Marking Journal Entries as Cleared Adding Account Statement Journal Entries Reversing NSF Cheques on Deposit Slips Displaying Banking Reports End-of-Month Procedures Clearing Paid Supplier and Client Transactions Clearing Tax Reports Clearing Account Reconciliation Data Clearing Inventory Tracking Data Clearing Lookup Data Clearing Deposit Slip Lookup Data Clearing Lookup Data for Other Payments Automatically Clearing Data Automatically Clearing Tax Data Removing Supplier and Client Records Completing the Month-End Checklist 16 VeloCity: Payroll & Inventory Setup Objectives Introduction Company Information Instructions for Setup Keystrokes for Setup Creating Company Files Preparing the System Changing the User Preference Settings Changing Company Defaults Preparing the General Ledger Creating New Accounts Defining Account Classes Additional Company Default Settings Adding a Foreign Currency Setting Up Credit Cards Setting Up Sales Taxes Updating Bank Account Settings Entering Ledger Default Settings General Ledger Settings Payables Ledger Settings Receivables Ledger Settings Payroll Ledger Settings Inventory & Services Ledger Settings Preparing the Subsidiary Ledgers Preparing Payables Ledger Records Preparing Receivables Ledger Records Preparing Payroll Ledger Records Entering Job Categories Setting Up Payroll Remittances Assigning Sales Tax Codes Preparing Inventory Ledger Records Finishing the History Making a Backup of the Company Files Changing the History Status of Ledgers to Finished Entering Users and Security Passwords Adding Other Users Exporting Reports Using Your Data Files and Reports with Other Software Source Document Instructions Source Documents 17 Stratford Country Inn: Comprehensive Practice Objectives Company Information Instructions Source Documents Part 3: Advanced Premium Features 18 Ryder’s Routes: Time & Billing Objectives Company Information Time and Billing Profile Keystrokes Modifying Company Information Changing Fiscal Dates Adding a Foreign Currency Adding a Foreign Bank Account Adding Linked Bank Accounts Entering Inventory Locations Time and Billing Setting Up Time and Billing Activities Adding Time and Billing Information to Services Updating Service Activity Prices Preparing Time Slips Paying Employees from Time Slips Preparing Sales Invoices from Time Slips Building New Inventory Building an Inventory Item in the Journal Transferring Inventory between Locations Adding Location Information for Purchases Updating Inventory Prices Displaying Time and Billing Reports Multiple Fiscal Periods and Reports Multi-Period Financial Reports Related Historical Accounts 19 Able & Associates: Departmental Accounting Objectives Company Information Instructions Keystrokes Departmental Accounting Setting Up Departments Creating Departments Adding Departments to Accounts Adding Opening Departmental Balances Finishing the History Adding Departments to Client Records Adding Departments to Vendor Records Adding Departments to Journal Transactions Entering Departments for Purchases Entering Departments for Receipts Entering Departments for Sales with Line Discounts Entering Departments for Payroll Transactions Handling Unallocated Amounts Departmental Reports Part 4: Appendices Appendix A: Downloading, Installing and Activating the Student Version of Sage 50 Downloading the Sage 50 Student Program Registering the Student Version Installing Sage 50 Activating the Student Version Student Version Expired Error Message Online Help for Students Appendix B: Shortcuts & Terminology Keyboard Shortcuts Accounting vs. Non-Accounting Terms Industry Types and Terms Appendix C: Correcting Errors after Posting Appendix D: Review Questions and Cases Appendix E: Customizing Reports Appendix F: Customizing Sales Invoices Appendix G: Multi-User Mode and Passwords Appendix H: Phoebe’s Photo Studio: Cash-Basis Accounting Appendix I: Online Banking Appendix J: Importing and Exporting Data Appendix K: Filing CRA Reports from Sage 50 Appendix L: Integration with Microsoft Office Appendix M: Review of Basic Accounting Index A B C D E F G H I J K L M N O P Q R S T U V W Y Z Inside Back Cover

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